37.1 Configuration for Student Status Management (SSM)

Setup

Student Status Management (Rotas) is an optional module and so will need activating by Reach Support Staff.

Considerations

Rotas brings the ability to accommodate not just full-time boarders into Reach and consideration should be given before set up as to how the school wants Reach to handle any non-boarders and how they should be represented.

The recommendation is still to only create the student accounts in Reach that the school needs to, data minimisation is a key cornerstone of data protection and so a policy of minimisation should always be applied, students can be added into Reach at any time if needed.

Residential Status

Residential Status is a new addition to a student account and controls whether the student is subject to SSM or not.

Note with regard to User Roles
The residential status that is set for the student is not connected to the role of the student but consideration must be made to the role configuration.

In order for the student to be managed by Rotas their role MUST have BE_BOARDER selected otherwise they will not be managed by the Rotas module.

The residential status of a student is set in the student account:

Main Menu > People Management > View Contacts

Then select the student you want to be managed in the Rotas module and click on the Metadata tab in the student’s profile.

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Here you can set the Residential Status – Any selected option in the dropdown will enable the student to be managed by the Rotas module.

Consideration on Residential Status

The type of residential status selected for the student will come into play when selecting students to be part of a timetabled event where you will be able to bulk assign students based upon their residential status.

The Residential Status’ available are:

  • Day Student

  • Flexi-Boarder Weekly

  • Flexi-Boarder Ad Hoc

  • Fulltime

Select the one appropriate to the student and then click save. This will then make the student available for their status to be managed by the Rotas module.

SSM can be enabled on ALL students that have a residential type selected and not just non full-time boarders. 

The following Timetabled events (Rotas) can be created:

  • Class

  • Residential

  • Fixture

Class would be for any academic or co-curricular events, Residential is for boarding and Fixture would be for sporting events.

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