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31 Medications Module

UserGuide 31 PDF - Medications Manager 20240426

Introduction

Medications Manager is an optional Reach extension module. It provides advanced features for the provisioning, management, record keeping and reporting of medications to students. This module requires an additional annual subscription for access.

Medications Dispensary provides schools with a mechanism to achieve the following;

Create medications
Create a medicines register for Prescription Medicines (PMO) and Over the Counter (OTC) medicines.
Obtain Parent Permits
Record permissions from parents for administering OTC medicines to students that directly updates a student profile.
Allocate medications
Prescription Medicines to students with dosage and frequency requirements
Daily Dispensary List
Provide a daily Scheduled Medication list for Nursing and other Staff to work from.
Administer Prescription medications
Record the dispensing of Prescription Medicines to students.
Administer Over the Counter medications
Record the dispensing of OTC medicines to students.
Generate reports
Provide historic reports for the dispensing of medicines by date, by medication, by student or by dispensing staff members.

Security controls in Medications Manager

Important security controls for medications and medical notes in Reach.

Record when students are administered medications with time/date stamp, quantity, dosage and person administering
Control who can administer medications
Control which categories of medication staff can administer
Control who can see medical notes and/or medication history
Control who can create medications in your system
Control who can assign medications to students
Control who can edit medications in your system
Control who can see the medical profile of a student
Control who can edit the time record of an administered medication
Record stock levels for medicines on hand including re-order reminder notifications
Implement 2 staff sign off when administering some medications
Require student acknowledgement when receiving a medication
Assign alert reminders for upcoming medications to students and staff
Assign alert notifications for late medications
Generate a daily Missed Medications report and circulate to supervisory staff
Produce historic reports for all administered and/or missed medications
Automatically pause medications when students go on leave

Definitions

PMO	Prescribed Medications Only are medicines that are prescribed by doctors or nurses for students. You need a doctor's prescription to buy prescription medicines from a pharmacist. Otherwise, only authorised health care professionals can supply them, such as in a hospital setting.
OTC	Over the Counter medications are medicines that you can buy over-the-counter (OTC) for self-treatment from pharmacies, with selected products also available in supermarkets, health food stores and other retailers.
Medications Register	The table of all medications that are available for use in your Reach portal.
Medication Type	Each medicine must belong to an medication type. Medications types can be Prescription Medication Only (PMO) or Over the Counter (OTC) medication. The Medication Type will determine how the medicine can be assigned or made available to students. It also determines how the medicine can be administered.
Medication Category	Within each Medication Type are Categories of medicines. Each medicine must belong to a Type and a Category so that staff permissions to administer and parent permits for OTCs can be managed.
Daily Medication Board	The Daily Medications Board is the dashboard in REACH where scheduled daily PMOs are displayed and the dashboard from where all medications are dispensed (including OTCs). The Daily Medications Board is a split table. The top section contains a list of Scheduled Medications for the day and their current status. The bottom section contains a list of all medicines that have been administered for the day including all scheduled medications that have been administered and all OTC's that have been administered.
Scheduled Medication	Scheduled Medications are medicines that have a designated dosage and delivery time for students. This list appears daily on the Daily Medications Board and will include any PMO medications or OTC medications that have been prescribed by a doctor or nurse with required administering for the day.
Scheduled Time	Prescription medications (PMO) are allocated to students with a scheduled time that the medication should be administered.
Administered Medication	Administered Medications is a list of medicines for each day that have been administered to students. This list will include the scheduled PMO and OTC medications for the day that have been administered already and also any OTC medications that have been administered that were not scheduled.
EOD Procedure	The End of Day (EOD) procedure identifies any “missed” medications at the end of a calendar day and processes those items with a zero quantity administered and with a record in the notes section identifying the item as “Zero administered by Reach”.
Missed Medications	Missed medications are PMO medications that are in the scheduled table for any calendar day but which have not been administered by staff by end of the calendar day. The EOD procedure will identify and process all missed medications as zero quantity administered.
EOD Medications Report	The EOD Medications Report is a list of missed medications that Reach has processed as part of the EOD Procedure.
Trigger Time	Trigger Time is the time that an alert notifications will occur. This is a time that is relative to the scheduled time of medication depending on the settings for the alert notification.